Roles & Permissions

Site administrators can view a list of all users and assign permissions to users based on the tasks that they need to complete within the platform. There are several standard user roles that can be assigned to users including: 

• Author: Can add new content and media for a site editor to review and publish on the website. If an author needs to add new taxonomy terms to help content navigation across the website, they must contact editors and site administrators to add these to the content. 

• Editor: Can add/edit/delete content and add taxonomy terms to existing structures in the platform. Editors can review content created by authors and approve/publish content. Editors can publish their own content and add to menus without going through an approval process. Editors can create and set announcement banners on the website.

• Site Administrator: Has the same permissions as the Editor role with the added ability to add users and assign users to the Editor and Author roles within the system. They can update some theme settings along with more granular permissions related to editing content.

• Viewer: Viewers are users who have a Drupal account or have registered their email using HarvardKey but do not yet have account permissions to manage the site. A site administrator must assign a new user to an Author or Editor role to begin working towards managing the site. A viewer will only be able to see that they are logged in and can edit their profile, but will not have the ability to access administrative menus or content structures.