Publish Status

All content has three settings, Draft, Published, and Unpublished. Site visitors are not able to view unpublished content, and draft content will not show in search results or on menus until it is published. The Editor and higher editing roles have the ability to publish content. The Author role only has the ability to view and edit their own draft content, but cannot publish any content. 

• Drafting: We recommend that you edit content in a draft state, view and gain approvals in the draft state before it is published to the website. While the content is in a draft state, you have the ability to preview a page so that you can look at the page from a site visitor perspective and determine if it needs content edits prior to publishing on the website. Use the Preview button on any content draft in order to preview your content. 
• Publishing: By default, all content is added in draft status until published. Content authors do not have access to publish content. All of their newly added content is set to draft by default and a user with an editor role or higher must publish that content. If you have already published a page and set it back to a draft state, the previous version of that page will stay live. To fully take a page offline it must be unpublished or deleted.
• Unpublishing: Over time, page content can get stale or reorganized, making some pages obsolete. Archiving is analogous to unpublishing content, so the page will be fully taken offline for site visitors, but you can still keep a copy of that page before you fully delete it. When a site visitor navigates to a page that has been unpublished, they will get an “Access not granted” message.