#  Managing users 

 



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## How to manage users on your site

Note that **Site Administrators** can access user management features.

Please note that HarvardKey is **required** to administer content on any HarvardSites website. If you are setting up website editing access for a non-Harvard affiliate, they will need to first have a [Harvard Sponsored Role created for them](https://harvard.service-now.com/ithelp?id=kb_article&sys_id=1bf336ef478f46d09f7d957c416d43a5).

### Add a new user

1. To add a new user, navigate to **People** > **Invite User** > **Send Invite**.
2. Enter the email address associated with the user’s HarvardKey in the **Email** field.
3. Assign a role based on the tasks the user will be performing on the site (see [Roles & Permissions](/resource/roles-permissions "Roles & Permissions") and [Roles and Permissions Table](/resource/roles-permissions-table "Roles & Permissions Table") for guidance on determining the correct role):
    1. **Content Author****:** Edit and add new content and save in **Draft** status for review by a **Content Editor** or **Site Administrator**.
    2. **Content Editor****:** Edit, add, and delete content. Editors can review and publish content in **Draft** status, add and edit menus and taxonomies, and post announcement banners.
    3. **Site Administrator****:** In addition to the **Content Editor** tasks, can add users and assign roles, and update some site settings related to appearance and access.
    4. **Viewer**: Viewers can preview site content but cannot add or edit content.
4. Select **Send Invitation** to send an invitation email containing a link to accept the invitation. Note that the invitation link will expire one week after sending the invitation. You can resend an invitation by following the steps outlined above.

### Manage and remove access

1. Navigate to **People > All People** to see a searchable, filterable list of site users.
2. To edit a user’s details, select **Edit** under the **Operations** column. This will open the user details in edit mode, ready to be edited with new details.
3. To remove a user's access from your site, select the checkbox next to the username(s) you would like to remove.
    1. At the bottom of the list select the dropdown menu next to **Action**
    2. Select **Block the selected user(s)** the **Apply to selected items**
    3. You will get a status message saying "Block the selected user(s) was applied to 1 item."

 ![Username selected in list and showing full menu of options including Block the selected user.](/sites/g/files/omnuum1651/files/2025-07/block%20user%20account.png)

 



 

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##  Related how-tos 

 



  [### Primary site contact

 ](/primary-site-contact) How to designate a primary site contact You can add primary site contacts for people who have already been added to your site. Navigate to People > Primary Site Contact. In the Primary site contact field, start entering the person's username (usually... 

 

 

   ![Conductor's hands casting a shadow on a musical notation sheet](/sites/g/files/omnuum1651/files/styles/hwp_16_9__480x270/public/2026-01/012519_Opera_214.jpg?itok=wZzVzqfe) 

 



 

 

  

 

 

 

 

##  Related resources 

 



  [### Roles & Permissions

 ](/resource/roles-permissions)How to manage permissions and tasks for standard user roles, including Author, Editor, Site Administrator, and Viewer.



 

 

   ![View from above of plaza with tree branch shadows and three people walking alone in different directions.](/sites/g/files/omnuum1651/files/styles/hwp_16_9__480x270/public/2024-10/thumb_roles_permissions.jpg?itok=8PWaRarT) 

 



 

 

   [### Roles & Permissions Table

 ](/resource/roles-permissions-table)How to choose the correct role for common website editing and management tasks.



 

 

   ![Lighted arched tunnel through the bars of a closed wrought iron gate.](/sites/g/files/omnuum1651/files/styles/hwp_16_9__480x270/public/2024-10/thumb_roles_permissions_table.jpg?itok=mDNskQSv) 

 



 

 

   [### Understanding roles in HarvardSites Drupal (VIDEO)

 ](/resource/understanding-roles-harvardsites-drupal-video)Understand the different roles and what they can do in HarvardSites Drupal.



 

 

   ![a group of plastic play figures in different colors](/sites/g/files/omnuum1651/files/styles/hwp_16_9__480x270/public/2026-05/pexels-othmar-792051.jpg?itok=hl_4romk) 

 



 

 

  

 

 

 

 

 



 

 See also:- [ How-tos ](/content-structure/how-tos)
- [ Roles ](/topics/roles)
- [ Users ](/general-site-management/users)